The purpose and scope of this policy statement
Sheila Price Dance works with children and families as part of its activities. These include: dance classes, shows, exams, workshops and presentations.
The purpose of this policy statement is to:
This policy has been drawn up on the basis of legislation, policy and guidance that seeks to protect children in England. Summaries of key legislation and guidance is available on:
We believe that:
We recognise that:
More information about this is available from learning.nspcc.org.uk/research- resources/briefings/photography-sharing-images-guidance
We will seek to keep children and young people safe by:
where there may be a heightened risk of images being misused
We will also develop a procedure for reporting the abuse or misuse of images of children as part of our child protection procedures. We will ensure everyone involved in our organisation knows the procedures to follow to keep children safe.
Photography and/or filming for personal use
When children themselves, parents, carers or spectators are taking photographs or filming at our events and the images are for personal use, we will publish guidance about image sharing in the event programmes and/or announce details of our photography policy before the start of the event. This includes:
Photography and/or filming for Sheila Price Dance’s use
We recognise that our group leaders may use photography and filming as an aid in activities such as music, dance or drama. However, this should only be done with Sheila Price Dance’s permission and using our equipment.
Children, young people, parents and carers must also be made aware that photography and filming is part of the programme and give written consent.
If we hire a photographer for one of our events, we will seek to keep children and young people safe by:
Photography and/or filming for wider use
If people such as local journalists, professional photographers (not hired by Sheila Price Dance) or students wish to record one of our events and share the images professionally or in the wider world, they should seek permission in advance.
They should provide:
Sheila Price Dance will verify these details and decide whether to grant permission for photographs/films to be taken. We will seek consent from the children who are the intended subjects of the images and their parents and inform the photographer of anyone who does not give consent.
At the event we will inform children, parents and carers that an external photographer is present and ensure they are easily identifiable, for example by using them with a coloured identification badge.
If Sheila Price Dance is concerned that someone unknown to us is using their sessions for photography or filming purposes, we will ask them to leave and (depending on the nature of the concerns) follow our child protection procedures.
We will store photographs and videos of children securely, in accordance with our safeguarding policy and data protection law.
We will keep hard copies of images in a locked drawer and electronic images in a protected folder with restricted access. Images will be stored for a period of 15 years.
We will never store images of children on unencrypted portable equipment such as laptops, memory sticks and mobile phones.
Sheila Price Dance does not permit staff and volunteers to using any personal equipment to take photos and recordings of children. Only cameras or devices belonging to the Sheila Price Dance staff should be used.
Related policies and procedures
This policy statement should be read alongside our organisational policies and procedures, including:
Senior lead for safeguarding and child protection
Name: Beccy Clark
We are committed to reviewing our policy and good practice annually.
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